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Jun. 10, 2021: Meeting Minutes

Home/Meeting 06-10-21, Meeting Minutes/Jun. 10, 2021: Meeting Minutes
2022-10-06T10:50:40+00:00 Print Page

Jun. 10, 2021: Meeting Minutes

Board of Trustees Meeting

Location

Virtual Zoom meeting: 8:00 a.m.

Minutes

Attendees

Board of Trustees: Chair Sili Savusa, Vice Chair Sharmila Swenson, Dan Altmayer, Joe Bowman, Fred Mendoza

Executive Cabinet: Josh Gerstman, Summer Korst, Emily Lardner, John Mosby, Michael Pham, Aaron Reader, Danielle Slota, Tim Wrye present.

Bruce Marvin (AAG) present.

Study Session call to order: 8:02 a.m.

Discussion Topics

Presentation of proposed board practice changes, Trustees Bowman and Swenson

  • DEI component in student success section
  • Special meeting reimbursement addition
  • Code of ethics – addition of title IX
  • Danielle to send detailed run down in July for review to vote on in August – asked that feedback be sent in the coming weeks

Budget review, VP Pham

  • Preliminary Budget Proposal, 2021-22
  • Enrollment decline continues to be our biggest challenge – decline in ISP and Domestic enrollment have contributed to the preliminary budget proposal
  • Large influx of federal stimulus – award letters not yet received – funds have limitations around what they can be allocated to
  • New position requests are linked to four top priorities for next year 
    • Enrollment management
    • ctcLink stabilization & normalization
    • Return-to-campus operations
    • Equity-first strategic plan
  • Guided Pathways state proviso allocations to support student success, retainment, and completion
  • Capital Budget – minimal state funding for the following projects
    • Welcome Center for Student Success
      • Replacement of bldg 16
      • Required relocation of programs & offices from bldg 15, bldg 16, & bldg 18
      • Two years for relocation of these programs
    • Other local projects
      • Renovation of bldg 12 and a portion of bldg 25
      • Major elevator replacement in bldg 23
  • BAC recommendations
    • Objectives and measurable outcomes tied to new position requests
    • Continued budget clean up to identify expenditures that don’t have allocated permanent funding
    • Consider impact of reduction in 1000-hr student positions
  • Board action on budget proposal will occur in Sep/Oct

Comments/Questions

  • Trustee Altmayer, spoke with CoS from the Office of Postsecondary Education regarding ARP funds.  Ask that we maximize our use of these funds with the intent to spend by May of 2022.  Suggested that we have a contingency plan to spend this money so that we don’t lose the opportunity.  
  • Trustee Altmayer, request for dedicated Veteran Student Services Office.  Noted that if we are pushing forward an equity agenda we need to place focus on this program.  Asked that we consider creating a temporary safe space for our students while we wait for the Welcome Center for Student Success to open.  Opportunity for use of ARP funds mentioned above for this service. 

Discussion of permanent rule changes to Title IX and Student Conduct Code, ED Korst and VP Reader

  • Public hearing conducted to receive feedback and answer questions for consideration
  • Requesting approval to file CR-103P

Discussion of action items to be voted on during General Session

  • Action item a: Approval of the Student Services and Activities Budget for Academic Year 2021-2022
  • Action item b: Resolution No. 167-2021 Pertaining to Authorization to Expend Funds
  • Action item c: Resolution No. 168-2021 Pertaining to International Student Contract
  • Action item d: Approval of new permanent rules for Title IX and Student Conduct Code
  • Action item f: Election of Board Officers and Board Committee Members for 2021-2022
    • ACT Rep – Sili Savusa
    • ACT Legislative Rep – Sharmila Swenson
    • HC Foundation Liaison – Joe Bowman
    • HC Finance Committee – 
      • Dan Altmayer
      • Fred Mendoza
  • Action item h: Rescheduling of the July 08, 2021 regularly scheduled meeting to August 26, 2021

Executive Session

The Board, as when deemed necessary, may call an Executive Session for appropriate purposes under the Open Meetings Act.

Further discussion of action items to be voted on in General Session

  • Action item e: Tenure approval for out of cycle faculty
  • Action item g: Resolution No. 169-2021 Pertaining to Administration of WPEA 2021-23 CBA by OFM

Executive session call to order 9:02 a.m.

Study Session adjourned at 9:58 a.m.

 

Board of Trustees Meeting

Location

Virtual Zoom meeting: 10 a.m.

General Session Minutes

Roll Call

Board of Trustees: Chair Sili Savusa, Vice Chair Sharmila Swenson, Dan Altmayer, Fred Mendoza, Joe Bowman present

Executive Cabinet: Danielle Slota, Josh Gerstman, Aaron Reader, Emily Lardner, John R. Mosby, Michael Pham, Summer Korst, Tim Wrye present

Bruce Marvin (AAG) present

General Session called to order at 10:03 a.m.

Approval of minutes

Approve minutes of the regularly scheduled meeting of May 17, 2021

  • Trustee Swenson moved to approve the minutes from May 17, 2021.  Trustee Bowman seconded the motion.  Potion passed unanimously.

Opportunity for public comment

  • Comment entered requesting dedicated space for a Veteran’s Center on campus
  • Staff, faculty, and students entered public comment asking the trustees to vote against resolution 169-2021

Standing reports

  • Associated Students of Highline College: Jarmaine Santos
    • Expressed gratitude for support for the ASHC 
    • Expressed support for S&A budget
    • Special election in the fall for ASHC President
  • Washington Public Employees Association: Tessa Bowen
    • Voiced concerns about Resolution 169-2021 Pertaining to Administration of WPEA 2021-23 CBA by OFM in relation to transparency, equity, and communication
  • Highline College Education Association: James Peyton
    • Stands with HCEA in regards to Resolution 169-2021, voiced a desire for more clarification in the alignment of the resolution with the outlined goals
  • Faculty Senate: Sam Alkhalili
    • Faculty Senate supports WPEA in regards to Resolution 169-2021
    • Announced leadership roles for faculty senate next academic year
  • Highline College Foundation: Dr. Teryll Ross
    • Gala grossed $100k+
    • Expressed gratitude to Trustee Altmayer for his service to the Foundation Board
    • Establishing community conversations, aiming to bring the cities that surround Highline to engage in conversation about community issues

Action items

  • Action item a: Approval of the Student Services and Activities Budget for Academic Year 2021-2022 – Trustee Swenson moved, Trustee Altmayer seconded, motion passed unanimously
  • Action item b: Resolution No. 167-2021 Pertaining to Authorization to Expend Funds – Trustee Swenson moved, Trustee Mendoza seconded, motion passed unanimously
  • Action item c: Resolution No. 168-2021 Pertaining to International Student Contract – Trustee Bowman moved, Trustee Swenson seconded, motion passed unanimously
  • Action item d: Approval of new permanent rules for Title IX and Student Conduct Code – Trustee Bowman moved, Trustee Mendoza seconded, motion passed unanimously
  • Action item e: Tenure approval for out of cycle faculty – Trustee Altmayer moved, Trustee Altmayer seconded, motion passed unanimously
  • Action item f: Election of Board Officers and Board Committee Members for 2021-2022 – Trustee Mandoza moved, Trustee Altmayer seconded, motion passed unanimously
  • Action item g: Resolution No. 169-2021 Pertaining to Administration of WPEA 2021-23 CBA by OFM – Trustee Altmayer moved, Trustee Mendoza seconded, motion passed unanimously

Trustee Altmayer offered comment that the motion does not take away collective bargaining or change the contract.  It moves the administration of the agreed upon contract to OFM.  Offered clarity that it does not change the CBA.  Trustee Mendoza recognized the long history with the WPEA and that the trustees do not take the decision lightly, it is one of management of the current contract only.  Trustee Swenson asked that we continue with a respectful relationship.  

  • Action item h: Rescheduling of the July 08, 2021 regularly scheduled meeting to August 26, 2021 – Trustee Mendoza moved, Trustee Bowman seconded, motion passed unanimously

Area reports

  • Administrative Services: VP Michael Pham
    • Written report stands as submitted
  • Academic Affairs: VP Emily Lardner
    • Written report stands as submitted
  • Student Services: VP Aaron Reader
    • Recognized the 2020-21 commencement committee 
    • Written report stands as submitted
  • Institutional Advancement: VP Josh Gerstman
    • Written report stands as submitted

Acting President’s remarks

  • Thanked all who spoke in support of our classified staff today and noted that the recording would be viewed by Dr. Mosby
  • Expressed appreciation to the board for their support of him as Acting President
  • Expressed sincere appreciation and gratitude to all Highline employees during the pandemic

Unscheduled business

  • no unscheduled business

General Session was adjourned at 11:38 a.m.

Minutes Signed and Approved

The meeting minutes from June 10, 2021, were approved and signed into record by Chair Sharmila Swenson and President John R. Mosby on September 9, 2021.

Mission Statement: As a public institution of higher education serving a diverse community in a multicultural world and global economy, Highline College promotes student engagement, learning, and achievement, integrates diversity and globalism throughout the college, sustains relationships within its communities, and practices sustainability in human resources, operations, and teaching and learning.