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Sep. 10, 2020: Administrative Services

Home/Area Reports, Division: Administrative Services, Meeting 09-10-20/Sep. 10, 2020: Administrative Services
2020-09-03T12:47:04+00:00 Print Page

Sep. 10, 2020: Administrative Services

Area Report for Board of Trustees

Vice President for Administration

  • After several months of budget planning, the 2020-21 fiscal year budget is being proposed for Board’s approval.
  • This budget planning cycle has been very challenging due to the COVID-19 pandemic and the ensuing economic crisis.
  • As part of my three-year leadership commitment to our statewide system, I am chairing the Business Affairs Commission for the FY2020-21. The Business Affairs Commission comprises of all of my counterparts (CFOs and Vice Presidents for Administration/Finance) from the 34 community and technical colleges in our State Board system.

Facilities

  • Facilities continues to support Incident Command Systems and the state wide requirement for higher education. Facilities prepares for Fall Quarter by keeping up with new health and safety measures as outlined in the Fall Safe Back to School Plan approved on August 1st.
  • The capital projects team continues to work on space planning for upcoming campus projects, including minor renovation of Building 12 and the Campus View first-floor office space.
  • The custodial team continues their summer deep cleaning schedule and daily sanitation of buildings and restrooms.
  • An emergency repair to the domestic hot water line was successfully completed in Building 23.

Finance & Budget

  • The Finance Services team successfully closed the FY19-20 year and is looking forward to getting started on the financial statements.
  • Finance continues the data validation process for CTClink
  • Every year, per OFM guidelines, Finance coordinates a review of internal controls through a campus wide risk assessment survey. Risk assessment is designed to provide feedback about the college’s operations by utilizing a systematic disciplined approach to evaluate risk management, internal control and governance processes. The FY19-20 risk assessment report was successful and concluded no major findings.

Public Safety and Emergency Management

  • Highline College, in partnership with UW Medicine and Harborview Medical Center, is hosting a mobile drive-thru testing site, for COVID-19, in the East parking lot. The site is open every Wednesday from 7 am – 1 pm and to date have been able to test over 250 members of our community.
  • Public Safety is transitioning from managing the college’s emergency response to COVID-19 to supporting the newly appointed Public Health-focus structure. The transition is to move away from crisis management to a long-term plan to protect the public health of students and employees.
  • Public Safety staff are now certified in COVID-19 contact tracing through John Hopkins University. The 5-hour course trains the individual on understanding the infectious period, the ability to conduct case investigation, and making the determination to isolate or quarantine.
  • On August 18th, Incident Command System and Executive Cabinet hosted a COVID-19 town hall meeting to present the Fall Quarter Safe Back to School Plan. The plan explains the higher education requirements, including COVID-19 education, self-certification program, attendance logs and contact tracing program. Over 250 staff and faculty participated in the town hall.

Report submitted Aug. 31, 2020, by Vice President Michael Pham.