Area Report for Board of Trustees

The end of June and all July are all about closing the fiscal year for our Administrative Services Division. The Administrative Services Leadership Team also met to complete our institutional effectiveness reports for FY24. The PRELIMINARY Fiscal Year 2024-25 Budget is being provided for the Board for review.

Auxiliary Services (Conference Services & Bookstore) – Identify opportunities to enhance revenue to serve students and HC community.

• Bookstore is expanding e-book services to students by working with vendors to offer lower cost book subscriptions, instead of purchasing the books outright.
• Conferences Services is working with our selected food service provider to re-open campus food service by Fall Quarter 2024.

Budget, Grant, & Procurement Services – Manage institutional budget effectively and efficiently:

• System upload for FY25 was completed on time for FY25 expenditures to start accruing.
• Purchasing is in the midst of processing blanket purchase orders of FY25.

Global Programs – Create opportunities for students and employees to experience an internationalized education and understanding:

• We are hosting six (6) Vietnamese high school students for our two-week summer camp program. The students will be attending workshops as well as visiting local favorite attractions.  We are including an informational session in the program to encourage these students to become Highline College students in the future.

Facilities – Create accessible, fiscally & environmentally sustainable, and productive work & learning environment:

• Facilities is finishing up the $2M chiller project in B-29. The timing is crucial to ensure comfortable building temperatures for working and learning for our students and employees as the weather becomes warmer in the next few weeks.
• We are working with McGranahan Architects to complete the first draft of space planning for the future Welcome Center for Student Success project.

Finance – Manage and safeguard institutional resources and assets:

• The FY2023 financial statement audit is on-going. The risk assessment as part of the annual audit requirements has been completed.  An analysis of the survey results will be conducted to ensure compliance.
• It is with pleasure to announce the appointment of Craig Rhodes as our new Fiscal Analyst 2 in Accounts Payable. Craig is actually transferring over from Purchasing.

Public Safety – Serve as an educational partner by enhancing community awareness for crime prevention:

• Public Safety is working collaboratively with the City of Des Moines to host a couple workshops in August, including Stop the Bleed classes. Stop the Bleed is a hands-on medical training that encourages bystanders to become trained, equipped, and empowered to assist in a bleeding emergency before medic arrives.
• David Menke attended the IACLEA Conference on June 24^th-27^th. The IACLEA is the largest international association of campus law enforcement administrators.  The Conference drew over 2,000 attendees from throughout the U.S., Canada, and other countries.

Report submitted by Vice President of Administrative Services, Dr. Michael Pham