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Jun. 13, 2019: Meeting Minutes

Home/Meeting 06-13-19, Meeting Minutes/Jun. 13, 2019: Meeting Minutes
2019-09-04T14:07:37+00:00 Print Page

Jun. 13, 2019: Meeting Minutes

Board of Trustees Meeting

Location and Time

Highline College
District 9
2400 South 240th Street
Des Moines, WA 98198

Study Session (Building 25, Room 411): 8 a.m.
General Session (Building 25, Boardroom): 10 a.m.

Attendees

Executive Staff & Board of Trustees: Steve Sloniker, Sy Ear, Jeff Wagnitz, John Mosby, Josh Gerstman, AAG Bruce Marvin, Sili Savusa, Debrena Jackson Gandy, Bob Roegner, Dan Altmayer, Danielle Slota, Emily Lardner, James Peyton
Fred Mendoza absent

Minutes

Study Session call to order: 8:13 a.m.

Discussion topics
1. Campus View student housing update: VP Michael Pham and VP Josh Gerstman

  • Close to signing contract with Capstone – proposed housing management company
  • LLC agreed on 6/12/19 to bring the contract before the Foundation Board
  • Capstone has posted job openings
  • 24 students currently housed
  • 6 scheduled to move in for summer quarter
  • Post-graduation an expected 16
  • Trustee Altmayer asked for confirmation of summer quarter daily rate, VP Pham confirmed they are considering $20-$25/day per student.
  • VP Gerstman confirmed that the agreement is with the LLC and Capstone
  • Trustee Jackson Gandy asked for confirmation of liability coverage for Capstone employees. VP Gerstman confirmed that Capstone provides the employer liability insurance, however, Highline is involved in the background checks and hiring processes. In incidents involving Highline students, Highline HR would have oversight of the management and aid of the student, and Capstone would manage the corrective action of the involved employee.
  • VP Gerstman confirmed that there is a responsibility matrix outlined in the agreement.
  • AAG Marvin asked to review to contract to highlight any potential liability for the college

2. Highline College Foundation contract update: VP Josh Gerstman

  • College Foundation contract is currently under review
  • Two addenda are being updated, specifically to the ISP contract funds

3. Budget review: VP Michael Pham

  • Currently projected to received $23.2m for base allocation
  • Total estimated initial allocation beginning July 01, 2019 is $33m
  • Specific language for the wage increases post biennium funding is not yet clear.
  • Projected total revenue budget 2019-20 is $72m
    • Salary increases
    • Benefits
    • VP of Equity and Inclusion (working title) and their support staff
    • Additional funding for access services and accessible technology
    • Additional maintenance positions
    • Building 26 is currently on track for budget
    • Full budget scheduled to be presented to the BoT for approval in Sep/Oct
    • Fees will be presented to the BoT in Sep/Oct as well. There will be a handful of fee changes within academic affairs
    • New quarterly transportation and safety fee voted on by ASHC of $20 to fund additional parking
    • VP Altmayer asked that we review the facilities master plan within the next twelve months
    • VP Altmayer asked to confirm governance around ASHC voted fees, AAG Marvin confirmed that the process was followed by ASHC

4. Disbursement of the Highline College Board of Trustees Self Evaluation Form

Action items

  • Action item a: Resolution 158-2019 (Pertaining to International Student Programs Center)
  • Action item b: Resolution 159-2019 (Pertaining to Authorization to Expend Funds)
  • Action item c: Approval of the Student Services and Activities 2019-2020 Budget
  • Action item d: Election of Officers and Committee Members for 2019-2020
    • Extend current assignments until our incoming Chair, Fred Mendoza returns
    • Schedule meeting with Dr. Mosby and Chair Roegner
    • Schedule July presentation from Dr. Mosby to the Board
    • Schedule BoT retreat in July/Aug to include Executive Staff

Executive session
Pertaining to the search for VP of Academic Affairs

Adjourn

General Session call to order: 10:03 a.m.

Agenda

Call to order

Roll call

Approve Minutes

  • Approve minutes of the regularly scheduled meeting of May 16, 2019.
  • Trustee Altmayer moved, Trustee Jackson Gandy seconded
  • Motion approved

Opportunity for public comment

Persons wishing to testify must sign up and limit testimony to three minutes.

Correspondence

Standing reports

  • Associated Students of Highline College: Max Brown
    • ASHC elections
    • Public Safety approached ASHC about a $20 fee to provide funding for additional parking.  ASHC distributed a student survey, responses will be reviewed at the end of the month.
    • Capital projects
      • Community garden almost at completion
      • Gender inclusive restrooms in building 9
    • Equity Statement created by President Max Brown and VP Chalisa Thompson
    • Expressed gratitude to Highline for the experiences offered
    • Trustee Jackson Gandy asked for one piece of advice incoming President.  Brown stated that his advice is to listen.
  • Washington Public Employees Association: Tessa Bowen
    • Service awards – 29 members of classified staff being recognized at today’s luncheon
    • 4 members retiring
  • Highline College Education Association: Dr. James Peyton
    • Spring quarter coming to an end, grades are due Tuesday, June 18, 2019
    • Excitement around commencement this evening and celebrating our student accomplishments
    • BAS degrees have changed the relationship pattern with faculty and students allowing faculty to aid with the transition from AA to BAS
    • Welcome provided to Interim VPAA Emily Lardner
    • Attended Governor’s signing of the Workforce Improvement Bill 2158
    • Gratitude expressed to VPAA Jeff Wagnitz
  • Faculty Senate: Erik Scott     
    • Presentation by Senator Eric Baer on evaluation results from the EDI hosted on campus in May.  Results are positive, employees felt that the learned knowledge was applicable to their work at HC.  Results showed a strong positive shift.
    • Update provided by Dean Copeland on math attainment
    • Dean Saechao presented on collaboration among faculty to enhance student support on campus
    • Introduced incoming Chair, Sam Alkhalili
  • Highline College Foundation: VP Josh Gerstman
    • Expressed gratitude to the parents in the room

Action items

  • Action item a: Resolution 158-2019 (Pertaining to International Student Programs Contract)
    • Trustee Altmayer motioned, Trustee Jackson Gandy seconded.  Motion adopted.
  • Action item b: Resolution 159-2019 (Pertaining to Authorization to Expend Funds)
    • Trustee Jackson Gandy motioned, Trustee Savusa seconded.  Motion adopted.
  • Action item c: Approval of the Student Services and Activities 2019-2020 Budget
    • Trustee Savusa motioned, Trustee Jackson Gandy seconded.  Motion adopted.
  • Action item d: Election of Officers and Committee Members for 2019-2020
    • Chair: Fred Mendoza
    • Vice Chair: Sili Savusa
    • All other appointments extended until the return of Trustee Mendoza
    • Trustee Altmayer motioned, Trustee Jackson Gandy seconded.  Motion adopted.

Area reports

  • Administrative Services: VP Michael Pham
    • VP Pham recognized VP Wagnitz for his mentorship, leadership and friendship
    • VP Pham expressed gratitude to the BoT for their support
  • Academic Affairs: VP Jeff Wagnitz
    • Expressed sincere appreciation and admiration to the BoT
    • Expressed gratitude to Amy Snydar for support during his position as Interim President
    • Dean Alice Madsen and Dean Monica Luce are retiring.  Expressed gratitude for their influence, trust, values, humility, intelligence and dedication.
    •  Welcomed Interim VPAA Emily Lardner
    • Expressed gratitude to Dr. Mosby, he believes he has worked for the two best president’s in the system
    • Expressed gratitude to the Executive Staff
    • Chair Roegner, on behalf of the BoT, expressed sincere gratitude for VP Wagnitz’ contributions to HC, particularly during the transition of Presidents.
    • Trustee Altmayer expressed gratitude for Dr. Wagnitz extending his retirement through the presidential search process.  He expressed respect for his leadership through tenure and accreditation and his active role in Olympia.
    • Trustee Savusa expressed gratitude to VP Wagnitz for always holding up the community and work in White Center.  She appreciated learning more about the college through the eyes of VP Wagnitz and noted that the culture of HC is greatly due to his contributions.
    • Trustee Jackson Gandy noted that in speaking to the parents, chaperones and counselors at the YELL conference she spoke about the HC heart, with VP Wagnitz being part of the heartbeat.  She expressed gratitude for his self-sacrifice for the institution and his dedication as Interim President.
  • Student Services: Interim VP Sy Ear
    • VP Ear expressed gratitude to VP Wagnitz for his mentorship through his doctoral program, his transition into the HC community and his leadership
    • Recommended for area report to stand as written
    • Center for Cultural and Inclusive Excellence name adopted as outlined in the submitted report
    • WES is working with United Way on a housing pilot for our homeless students.  More details to come in near future.
  • Institutional Advancement: VP Josh Gerstman
    • Expressed gratitude to VP Wagnitz
    • Expressed gratitude to Trustee Jackson Gandy for her participation in the YELL Summit
    • Will be introducing Distinguished Alum at the luncheon and expressed gratitude to Tanisha Williams
    • Area report as stands

Discussion

  • Federal Way Schools announced two new BoT members who are both HC faculty

President’s remarks

  • Expressed gratitude to Danielle Slota and Amy Snydar
  • Expressed gratitude and congratulations to Alice Madsen and Monica Luce
  • Expressed gratitude to AAG Bruce Marvin
  • 60 faculty staff and faculty attended the National Conference for Race and Ethnicity in Portland, OR following Memorial Day weekend. Offered 4-5 days of workshops and trainings.  Creating a Space on Campus for Black and Brown Youth, was extremely well received and highly attended.
  • Expressed excitement of his upcoming one year anniversary with Highline College

Unscheduled business

New business

Adjournment – 11:13 a.m.

Minutes Signed and Approved

The meeting minutes from June 13, 2019, were approved and signed into record by Chair Fred Mendoza and President John R. Mosby on July 18, 2019, at 10:47 a.m.

Mission Statement:
As a public institution of higher education serving a diverse community in a multicultural world and global economy, Highline College promotes student engagement, learning, and achievement, integrates diversity and globalism throughout the college, sustains relationships within its communities, and practices sustainability in human resources, operations, and teaching and learning.