Area Report for Board of Trustees

Auxiliary Services (Conference Services & Bookstore)– Identify opportunities to enhance revenue to serve students and HC community.

• Bookstore has seen gross sales increase of 3.17% compared to Spring Quarter of last year.
• Conference Services has signed a long-year contract with the University of Cumberlands. This is the Conference Services’ largest multi-weekend contract.
• It is our great pleasure to welcome Eant Chit Po Po, a recent HOST program graduate, to Conference Services as an Events Coordinator for her Optional Practical Training program.

Budget, Grant, & Procurement Services – Manage institutional budget effectively and efficiently:

• The College is requesting for the approval of the FY24 Budget Revision (that was submitted to the Board for review last month).
• The College is also requesting for a Continuing Resolution of the FY Budget until October 1, 2024 or when the Board has approved the FY24 Budget, whichever comes first.

Global Programs – Create opportunities for students and employees to experience an internationalized education and understanding:

• The College hosted a visit of a delegation from Yangzhou Polytechnic College (YPC) on May 30^th. Zhou Chunguang, YPC President, and Dr. Jamilyn Penn, Co-Acting President signed an MOU for YPC and HC to collaborate on developing two dual-degree programs in Hospitality & Tourism Management and Visual Communications.

Facilities – Create accessible, fiscally & environmentally sustainable, and productive work & learning environment:

• Facilities is working on a major chiller replacement project in B-29 with completion expected in later June 2024.

Finance – Manage and safeguard institutional resources and assets:

• The FY2023 financial statement audit has begun in full swing. The Audit Entrance Conference was held with Trustee Chair Exstrom on May 31^st.
• The College is reviewing student debt collection procedures to ensure compliance with State laws and regulations.

Public Safety – Serve as an educational partner by enhancing community awareness for crime prevention:

• Public Safety conducted a civil unrest tabletop exercise with Executive Cabinet and various campus stakeholders on Tuesday May 28, 2024. The tabletop exercise was used to review and evaluate current policies and practices, as well as prioritizing response objectives in the event of an actual civil unrest on campus. The scenario sought to replicate situations faced by some other colleges and universities.
• Public Safety held a Campus View town hall in coordination with Residence Life staff to discuss safety awareness and address questions regarding increasing crime. The town hall gave residents the space to provide their perspective on safety. The town hall meeting was attended by over 40 residents.
• Public Safety has implemented various measures to reduce crimes involving vehicles (motor vehicle theft, theft from vehicles, and damage to property), including real-time monitoring of cameras during the evening/night hours and supplying students with steering wheel locks. They appeared to have a positive impact on reducing vehicle crimes, with only one reported incident in Spring Quarter compared to 20 from Winter Quarter.
• Public Safety is in discussion with DM Police Department on the recent implementation of the Flock safety camera system by Des Moines to alert DMPD of stolen vehicles.
• David Menke attended the DM Police Department Advisory Board meeting on May 7^th to prepare for the recruitment of the Assistant Chief of Police.

Report submitted by Vice President of Administrative Services, Dr. Michael Pham