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May 16, 2019: Meeting Minutes

Home/Meeting 05-16-19, Meeting Minutes/May 16, 2019: Meeting Minutes
2019-07-10T15:44:39+00:00 Print Page

May 16, 2019: Meeting Minutes

Board of Trustees Meeting

Location and Time

Highline College
District 9
2400 South 240th Street
Des Moines, WA 98198

Study Session (Building 25, Room 411): 8 a.m.
General Session (Building 25, Boardroom): 10 a.m.

Attendees

Board of Trustees: Chair Bob Roegner, Dan Altmayer, Sili Savusa and Debrena Jackson Gandy present

Executive Staff: Dr. Sy Ear, Josh Gerstman, Dr. Emily Larnder, Dr. John Mosby, Michael Pham, Steve Sloniker, Danielle Slota and Dr. Jeff Wagnitz present.

Minutes

Study Session call to order: 8:08 a.m.

Discussion Topics

Preliminary review of the Student and Activities Budget: Reanna Woo, Marta Reeves, Iesha Valencia

  • Trustee Altmayer commented that the Board appreciates the partnership that exists with the students and their willingness to partner in funding many of the program on campus.
  • Discussion around minimum wage increases over the coming years, the S&A COP will be paid off during this time and release some funds to cover these scheduled increases.

Financial report – 3rd quarter review: VP Michael Pham

  • Tuition projection for the year was extended as of the end of March. FTEs continue to decrees but the number of tuition paying students is on the rise.
  • Running start target will be exceeded for the fiscal year.
  • International student programs (ISP) numbers continue to struggle due to Visa challenges for international students entering the United States.
  • Trustee Altmayer asked if numbers around baccalaureate program growth could be made available. He requested that these numbers be made available prior to the May 2019 WACTC conference.
  • According to the State Board, current numbers show Highline ranking as the current top FTE.
  • Trustee Jackson Gandy asked about occupancy in Campus View. Do we expect the decrease numbers in ISP to affect our ability to lease units? Campus View is currently being supported by the Highline College Foundation, LLC and currently does not affect the College’s net revenue. Implementing a live-in requirement for all new ISP students to live at Campus View beginning in the fall.
  • Trustee Altmayer asked if we need to broaden our ISP reach to offset the effect of Visa challenges for students in China. President Mosby noted that the previous focus of HC ISP has been on Japan. Moving forward with the hiring of a new Director of ISP, we plan to broaden our reach with international recruitment. This will help with numbers as well as lead Highline College into a best practice model. Additionally, VP Ear and VP Pham are currently reviewing our agency fees to assure that HC is competitive with local CTCs that have more robust programs.

Board practice for the Annual ACCT Faculty Award Nominee: Bob Roegner

  • No questions or changes to the practice as presented.

BAS in Integrated Design: VP Jeff Wagnitz

  • Trustee Jackson Gandy commented on the opportunity that exists for this program with the recent closure of the Seattle Art Institute.
  • Trustee Altmayer confirmed that the State Board has vetted and signed off on the new program. VP Wagnitz confirmed that all boxes have been checked and proper approvals received.

Student Housing Updates: VP Michael Pham and VP Josh Gerstman

  • VP Gerstman reported on current conversations with Capstone Management to submit a proposal for management of Campus View. Capstone currently manages Green River College and Cornish Institute of the Arts as well as many institutions nationwide. They are currently noted to be the experts on managing community college student housing. Capstone is presenting to the HC Foundation, LLC next week. Proposal includes a staffing model which includes management of day-to-day operations as well as high level management both on and off site. Staffing would be rolled-out in partnership with HC through interview and review processes. Staff would be employees of Capstone Management but have a relationship model with HC. Annual management fee is in the area of $80k. Executive Staff has discussed and is in support.
  • Trustee Roegner asked for comment on the move from HC staff to Capstone staff. VP Gerstman spoke to HC being new to student housing and without experience in building a solid foundation. President Mosby spoke to the need for a strong housing and residential life component when opening a building with the HC name on it. He spoke to the responsibility to our students and community to have a structure in place that is able to appropriately address safety, Title IX, wellness, community, residential life, etc. HC does not currently have the resources to launch a full size department which would be needed to appropriately care for our residents.
  • VP Pham noted that the Capstone contract for five years.
  • VP Gerstman noted that Capstone is currently building a preliminary budget.
  • Trustee Altmayer asked if utilization of Capstone Management be reflected in the college budget for 2019/2020. AAG Marvin stated that a conversation needs to happen between HC and the HC Foundation, LLC. VP Gerstman noted that the agreement between HC and the HC Foundation will be brought to the HC BoT for review.
  • Trustee Altmayer noted that he has reached out to multiple colleges currently utilizing Capstone and hear only positive feedback.
  • Trustee Roegner noted concern that the employees will not be HC employees.

Action items:

  • Resolution 155-2019 (Pertaining to StartZone Microenterprise Program at Highline College and the City of Burien): VP Gerstman
  • Resolution 156-2019 (Pertaining to StartZone Microenterprise Program at Highline College and King County): VP Gerstman
  • Resolution 157-2019 (Pertaining to the Federal Way Education Center): VP Wagnitz
    • Trustee Altmayer asked for clarification around funding commitments from the other institutions as legislature has only committed funding for two years. VP Wagnitz noted that we do not have commitments, however, he feels strongly that the Center will be self-sustaining by year four.
    • Trustee Roegner asked for clarification of opening. VP Wagnitz stated that we are currently working with a hard opening of fall 2019/2020.
    • Trustee Roegner asked for a lease timeline as this location is meant to be temporary. VP Wagnitz commented that the lease is five years with the hope that we would then open a permanent location.

Meeting adjourned for Executive Session at 9:37 a.m.

Executive Session (9:38 a.m. – 9:50 a.m.)

  • Pertaining to the performance of public employees

General Session called to order at 10:05 a.m.

Roll call

Approval of minutes

Approve minutes of the regularly scheduled meeting of April 18, 2019. Note that there was no regularly scheduled meeting during the month of March 2019.
Trustee Mendoza moved to approve with amendment note by Trustee Altmayer to update the start time of the Study Session to 8:04 a.m., Trustee Jackson Gandy seconded. Motion approved.

Opportunity for public comment

Persons wishing to testify must sign up and limit testimony to three minutes.

Correspondence

Standing reports

Associated Students of Highline College: Max Brown, President

  • ACHC currently in election process, results to be posted on Friday, May 17, 2019
  • Student Government attended VOICE ACADEMY in Centralia, WA. Discussed legislative issues. Presented on the restoration of voting rights for previously incarcerated students. Presentation was accepted for addition to the WACSA agenda.
  • S&A presented the budget proposal to the BoT in Study Session this morning.
  • Interviews for commencement speaker underway.
  • Student Legacy Awards on May 22nd from 5:30 – 7:30 p.m. The BoT are invited to attend.
  • Mr. Brown noted that his communication and leadership skills were heavily developed during his time at HC.
    • Trustee Altmayer noted that Ms. Woo made a strong presentation in study session. He thanked the support and commitment of S&A.

Washington Public Employees Association: Tessa Bowen

  • Ms. Bowen is the new Admin Assistant in the Library
  • Ms. Bowen commented that she will be sharing updates and invited the BoT to share moving forward any topics they wish to receive information on.

Highline College Education Association: no report

Faculty Senate: Erik Scott

  • AA Program Review Committee continues to look at opportunities to report to and partner with the Faculty Senate. This committee will move under the Faculty Senate.
  • Subcommittee addressing weather related closures has created verbiage to add to syllabi.
  • VP Ear, Dean Saecho and Dean Scanlon reported to Senate on the re-org of Student Services.
  • VPAA search committee is meeting with the current candidates for the open VPAA position.

Highline College Foundation: VP Josh Gerstman

  • Reported on the Highline Foundation Gala, over forty HC faculty and staff attended. Thanked Julie Pollard for providing coaching to student speaker Helen Nash. Ms. Nash’ contributions helped raise approximately $42k through the raise the paddle. Net fundraising from the entire event was approximately $90k. This amount does not include the matching gifts from those donors that work for matching companies.
  • 352 students submitted applications for the Highline College Foundation Board Scholarship. Applications and review is online. Students will receive notification by late June.
  • VP Gerstman thanked everyone in the room for their participation and support.
  • Trustee Jackson Gandy asked for the goal numbers of the gala. VP Gerstman commented that the goals are on a five year timeline including sponsorships, number of attendees, raise the paddle. Overall the gala goals were met in addition to the opportunity to celebrate Highline College.
  • Trustee Jackson Gandy commented that she previously was on the scholarship review committee when there were under 100 applications received. She congratulated the team on this significant increase and asked which efforts are generating the uptick. VP Gerstman credited the new online format, the faculty and staff that continue to encourage students to apply, the Thunderword for their advertising of the scholarship, and mostly, word of mouth.
  • Trustee Roegner noted that Ms. Nash represented HC strongly and that IA staff ran a seamless event.

Action items

  • Board practice for the Annual ACCT Faculty Award Nominee
    Trustee Mendoza moved to approve, Trustee Jackson Gandy seconded. Motion passed.
  • Resolution 155-2019 (Pertaining to StartZone Microenterprise Program at Highline College and the City of Burien)
    Trustee Jackson Gandy moved to approve, Trustee Mendoza seconded. Motion passed.
  • Resolution 156-2019 (Pertaining to StartZone Microenterprise Program at Highline College and King County)
    Trustee Mendoza moved to approve, Trustee Jackson Gandy seconded. Motion passed.
  • Resolution 157-2019 (Pertaining to the Federal Way Education Center)
    Trustee Altmayer moved to approve, Trustee Jackson Gandy seconded. Motion passed.
  • Tenure recommendations
    Trustee Mendoza moved to grant continuation of tenure, Trustee Altmayer seconded. Motion passed granting continuation of tenure to second-year probationer, Sangeeta Sangha.

Board reports

  • Recognition of 2018-2019 Student Awards and Achievement
    • Fawzi Belal recognized the Unified Sports athletes Ross Damm, Kim Brainard, Michael Zunich, Avery Sandler, Emanuel Villafuerte, Anthony Snyder, Nina Tran, Silah Njiraini, and Micheal Hong. Mr. Belal expressed gratitude to the campus for their support of the Unified initiative.
    • Fawzi Belal, on behalf of athletics, recognized student Nathan Yockey for his leadership both on and off the field.
    • Doris Martinez and Thomas Bui recognized three exceptional student leaders for building community and awareness of HC: Rosa Garcia-Rodriguez, Louis Ihrig, and Chalisa Thompson.
    • Eileen Jimenez recognized four TRiO students: Rosa Garcia-Rodriguez, Fidelia Hernandez, Anelise Schruder, and Louis Ihrig.
    • President Mosby thanked the individuals for showcasing their students today. Stories, resilience and pride is remarkable and touching.
  • Update on SAGE 2YC Faculty As Change Agents: Dr. Eric Baer
    • Trustee Jackson Gandy asked for a geoscience factoid. Mr. Baer commented on the fault line that exists 6 miles beneath Highline College.

Area reports

Administrative Services: VP Michael Pham

  • VP Pham attended a meeting with the City of Des Moines on the upcoming station. Commented that the facility location is on the agenda for the Sound Transit Board next week.  Once the selection of the general contractor takes place, heavy construction may start as soon as fall 2019/2020.  VP Pham commented that we will be lobbying to name the station the Highline College Station.
  • Goats will be on campus June 05-09, 2019.

Academic Affairs: VP Jeff Wagnitz

  • VP Wagnitz commented that he is privileged to be part of the HC student lives. He also recognized Dr. Baer as an outstanding faculty member, Amelia Phillips, Sue Frantz, Dr. James Peyton are other members he wanted to highlight.
  • VP Wagnitz thanked the BAS committee

Student Services: Interim VP Sy Ear

  • VP Ear, student services operates on four core functions: increase access and enrollment, increase progression and completion, design and implement a holistic Advising Model that supports students from entry to completion, and professional development.
  • Trustee Jackson Gandy asked for some comments on the recent Student Services re-org. VP Ear commented on team moves to support collaboration and communication and enhance the experience of our students from start to completion.

Institutional Advancement: VP Josh Gerstman

  • VP Gerstman commented on the role of IA to tell the story of Highline College to the community, and also to listen to community needs.
  • VP Gerstman recognized Dom Barnes as the frontline to Highline College in the IA and President’s suite.

Discussion

President’s remarks

President Mosby acknowledged the Executive Cabinet for their dedication to Highline College and south King County. Unity Week served as an excellent example of the leadership on this campus, Garvaundo Hamilton and his committee members excelled in their event planning. Volunteered to participate in the dunk tank next year.

Equity Development Day occurred on May 3, 2019 and offered the opportunity for discomfort, a space to discuss the effects of matters on campus, personally and in the community.

Pizza with the President jump started the President’s Hour which will launch in the fall. Expressed appreciation of student life and his team.

Highline College Foundation Gala recognized the planning team and the attendees. Commented that he has received a lot of feedback that the energy was heightened this year.

37th Annual Women in Action Awards was humbled to give the opening remarks and participate in the event.

YELL Summit 800 registrants, many thanks to the planning team and to Trustee Jackson Gandy for emceeing a portion of the event.

Pure and Applied Sciences Student Awards Banquet commented that the evening was full of pride, joy and respect.

NCORE 2019 will have over 50 Highline College faculty and staff attending and representing our community in Portland, OR. He noted that we have several HC individuals presenting this year which is an extreme honor to our campus.

Unscheduled business

New business

Adjournment 11:42 a.m.

Minutes signed and approved

The meeting minutes from May 16, 2019, were approved and signed into record by Chair Bob Roegner and President John Mosby on June 13, 2019

Mission Statement:
As a public institution of higher education serving a diverse community in a multicultural world and global economy, Highline College promotes student engagement, learning, and chievement, integrates fiversity and globalism throughout the college, sustains relationships within its communities, and practices sustainability in human resources, operations, and teaching and learning.