Board of Trustees Meeting

Location and Time

Highline College
District 9
2400 South 240^th Street
Des Moines, WA 98198

Study Session (Building 25, Room 411): 8 a.m.
General Session (Building 25, Boardroom): 10 a.m.

Attendees

Board of Trustees: Chair Bob Roegner, Vice Chair Fred Mendoza, Dan Altmayer, Sili Savusa and Debrena Jackson Gandy present.

Executive Staff: Dr. Sy Ear, Josh Gerstman, Dr. John Mosby, Cathy Cartwright for Michael Pham, Danielle Slota, Dr. Jeff Wagnitz and Steve Slonicker present.

Bruce Marvin (AAG) present.

Study Session call to order – 8:04 a.m.

Discussion Topics

The Board, as and when deemed necessary, may call an Executive Session for appropriate purposes under the Open Meetings Act.

Welcome provided to Steve Sloniker, Interim Executive Director of Human Resources

Legislative update:  John Mosby, PhD

• Conversations with Al Roston indicate there aren’t many updates since the last mtg.
• Legislative session due to end on April 28^th
• Highline College Faculty participated in an electronic response to the walkout on April 16, 2019
• President Mosby and Trustee Mendoza are traveling to Olympia, WA on Monday, April 22, 2019
• Olympia has stated that they are feeling the heat and the pressure from our students, faculty, staff, and administrators. Our presence is being felt.

Campus lockdown incident reporting, an update from Feb., 2018:  VP Michael Pham

• Challenges arose with local law enforcement not being familiar with our campus building layout
• Debrief occurred on campus two weeks later.
  • There were shots fired in a nearby park
  • The 911 caller specifically stated bldg. 99 in her call
• Lessons learned in debriefing –
  • HC emergency alert notification system worked, however the word choice used was not clearly understood by all alert recipients. Example: “all clear” was not an easily interpreted message in all buildings so some remained on lockdown longer than necessary
  • Public Safety didn’t have keys to all buildings
  • Website was currently under renovations so online updates weren’t as timely as they should be
  • The large quantity of handheld radios on campus created mixed messages
  • Some of our buildings/classrooms/ facilities require a physical key to lock them and not all staff/faculty members have the appropriate keys
  • All Clear message was not communicated to the childcare facility
• Changes made –
  • More master key copies made available for law enforcement and public safety
  • Extensive training for public safety team as well as campus wide trainings
  • Vendor communications around access control
  • New radio system that allow communication with the police department
  • Reduced the number of on campus radios to prevent radio traffic
  • Social media communication improvements to allow for message syncing
  • “Go Packs” created by Kari Cantey for campus emergency contact personal automobiles which contain maps, extension cords, emergency materials, etc.
  • Recognition that a recovery effort procedure is needed to reset classrooms, allow employees access to personal items, etc. This procedure is still under works.
• Kent and Des Moines Police Departments –
  • VP Gerstman is in regular communication with both departments. More events are being hosted on our campus by Des Moines Police Department which increases the exposure of both departments to our campus.
  • SWAT team drills on the HC campus.
  • There is still room for Kent Police Department to become more familiar with our campus. Challenge lands that our campus is in Des Moines whereas building 99 is in Kent.
  • Request from Trustee Jackson Gandy to invite Kent PD to tour our entire campus, including childcare center, to enhance familiarity.
• VP Wagnitz recognized VP Pham, Chief Delgado, and David Menke for their dedication to our faculty, staff, and employees during this very challenging day.
• Trustee Jackson Gandy asked VP Ear if employees utilized the offered campus counseling services. Confidentiality prevents us from knowing for certain.
• Trustee Mendoza asked if there would be a benefit in renumbering our buildings in a sequential order. Conversation was directed towards the possibility of adding additional signage to each building rather than changing the existing numbering system.
• Trustee Altmayer asked if Campus View at Highline Place has a building number and if that building is part of the building inventory during a lockdown. Concerns around whether or not the police department and homeland security would clearly know that this building is part of our campus.
  • VP Gerstman voiced that Campus View is ongoingly being worked into our emergency response systems as we continue to fill that space.
• Request from Trustee Altmayer to include HC Alert registration in the onboarding of new trustees.
• VP Wagnitz spoke to faculty concerns about how to require students to stay in their classrooms. Recognition that some of our running start students were more prepared to play a key role in the classrooms due to regular training in our K-12s.

Budget planning: VP Michael Pham

• Process is underway. Budget planning principles have been set and the call for budget requests went out.  Budget requests are due April 26th.  VPs then have ten days to review the requests and set priorities prior to presenting to President Mosby.  At that time a preliminary expenditure budget will be compiled.  The intention is to present that preliminary budget to the June BoT meeting for review.  Once the final state budget adjustments will then be made and a presentation will be submitted to the BoT in September.
• S&A budget preview in May with presentation to the BoT in June

Highline Foundation Gala, April 27, 2019:  VP Josh Gerstman

• VP Gerstman spoke to the role of the Highline College Foundation in the community. He is currently focused on our relationships with community organizations and their direct impact on our students and the broader campus community.  Actively working to identify how the funds that the Foundation invests are directly impacting our students to assure that our resources are being used to positively impact our direct community members.
• Currently at 160 – 175 attendees
• Inspirus Credit Union, gala sponsor, allowed for an opportunity to offer faculty and staff a buy one get on ticket purchase opportunity.
• Recognized Trustee Altmayer and Trustee Mendoza for the connections they made which allowed for new auction items.
• Student alumni testimonial speaker will be Helen Nash
• Money raised during the raise the paddle will be deposited into the general scholarship fund
• United Way of King County has provided funding for cost of living funds to help students with financial challenges outside of tuition and books. More information on this partnership will be provided at the Gala.  VP Gerstman recognized Mariela Barriga for continued efforts in the United Way Benefits Hub.
• Trustee Savusa asked that specific consideration be given towards the ethnic groups that aren’t often part of the conversation and who often don’t receive the communication around funding opportunities. She expressed gratitude for VP Gerstman’s dedication and his desire to connect our community to the individuals who often don’t have a voice in the existing broader system.
• VP Gerstman spoke to the power behind connecting our students with outside sources when the Foundation isn’t able to directly offer support.

HC Faculty of the Year and ACT Faculty Member Award

• Review provided draft and submit feedback to Danielle Slota and Trustee Roegner for edits. An official process review will occur at the May meeting and the approved process will be added to the trustee manual at that time.

President Mosby recognized Danielle Slota, Kari Cantey, and Angie Hunckler for the newly updated trustee website.

Study Session adjournment – 9:55 a.m.

General Session call to order – 10:10 a.m.

Roll call

Approve minutes of the regularly scheduled meeting of Feb. 21, 2019.

Note that there was no regularly scheduled meeting during the month of Mar. 2019.

Motion to approve by Trustee Mendoza, seconded by Trustee Altmayer.  Minutes are adopted.

Opportunity for public comment

Persons wishing to testify must sign up and limit testimony to three minutes

No requests for recognition

All-Washington Academic Team, scholarship presentation: Vaishali Vakharia, recipient

Correspondence

Standing reports

Associated Students of Highline College: Max Brown

• S&A budget update:
  • Deliberation finished on April 17, 2019
  • Presenting to Exec Staff on May 7^th and BoT on May 16^th
  • Hosting cap decorating table at Grad Fair
  • Fitness center opening next year
  • Community garden project funded
  • Voice Academy on May 2 & 3
  • ACHC elections in May, currently recruiting

Washington Public Employee Association: Gerald Jackson

• Noted that moving forward the WPEA intends to have representation at BoT meetings
• Recognized President Mosby for the classified staff luncheon on April 17, 2019
• Equity Task Force is hosting the Equity Development Institute for the entire campus on May 03, 2019

Highline College Education Association: Dr. James Peyton

• Week three of Spring quarter, faculty focused on class material completion
• Currently revising student learning outcomes and assessments for printing in next year’s catalog
• Coordinators working on schedules for summer and fall, registration opens in May
• VPAA search committee reports that the nomination process for HCEA representation went smoothly
• Recognized Senior Signing Day
• National Poetry Month
• Earth Week events
• Unity Through Diversity Week
• Legislative advocacy activity
  • Walkouts included Shoreline, Peninsula, Bates and Seattle Colleges on April 16^th to draw attention to chronic under-funding. Rally held at Bellevue College, virtual rally held by Highline College with support of state representation.  Lack of funding over decades continues to show up in daily college operations.  Social justice issue for our students.
    • Trustee Jackson Gandy requested more detail on the virtual rally. Dr. Peyton noted that it included social media blasts across different platforms.
  • Three Olympia visits from faculty.

Faculty Senate: Erik Scott

• Made recommendation to support BAS in Integrated Design
• Receive an update on AA program review. Teri Balkenede and other faculty members presented to Senate.  Senate working to ensure the broad faculty community is receiving communication.
• Sub-committee looking at weather related closures and continues to identify opportunities for improvements in communication around expectations of our students in future events. Goal is to ensure that the students can meet the learning outcomes.
• Kate Skelton found language on how to speak to the public around the difference between CTC and K12 closures as well as messaging around workplace closures, safety concerns, well-being as students and roles as parents.
• Highline College Foundation: VP Josh Gerstman
  • Highline Foundation Gala on Saturday, April 27^th, at Cedarbrook Lodge
  • Thanked scholarship donors and the gala sponsors
  • Noted that scholarships are not just about the money received but also the message of faith in the student’s growth.

Trustee Roegner thanked the speakers for taking the time to attend the meeting.  He noted that presence and reports have a direct impact on Board actions.

Action items

Board report

ctcLink: Patricia Daniels and Tim Wrye

Trustee Jackson Gandy requested clarification of the pillar categories.

Trustee Jackson Gandy asked for clarification of the requested analyst positions and the required funding.  Pat Daniels noted that the positions were introduced at Tacoma after ctcLink had already gone live.  These positions are not a push from the state and currently is not accompanied by additional funding from the state.  The state is however offering funding for training.  Project is being funded by tuition and operational dollars.  Tim Wrye noted that the support of these positions will be for the benefit of our staff and students.  He also noted that while the trainings being offered by the state board are beneficial, they are not equal to the value of a dedicated business analyst with prior PeopleSoft experience and the knowledge base needed to successfully launch and maintain ctcLink.

Area reports

Administrative Services: VP Michael Pham

• VP Pham introduced Lela Cross, Director of Budgets and Grants
• David Menke commented on the April 17, 2019 active shooter threat training. Focus of the training was on awareness and planning.  Message was that to take no action leads to failure.  Material presented was from the FBI report from 2017.
• Federal Way Education Center – the Board of Trustees will need to approve the real estate lease via resolution. Intent is to present in May or June of 2019 for approval.
• Trustee Altmayer noted that the BoT will need to know where the revenue is coming from this center before the lease resolution is presented to the trustees for approval.

Academic Affairs: VP Jeff Wagnitz

• Commented on STEM programs and the active efforts of our healthcare programs
• Geography, history, anthropology and other departments have been offering presentations at Wesley Homes and the Judson Park Senior community

Student Services: Interim VP Sy Ear

• Michelle Johnson and Chase Magliocca new staff members
• Highlighted upcoming events:
  • Annual Unity through Diversity Week
  • Leadership retreat
  • Women’s lunch
  • TriO
  • CASE
  • Expanding Horizons
  • Counseling Office, Week of Wellness programming

Institutional Advancement: VP Josh Gerstman

• Recognized Kari Cantey for communicating with the local media as well as for attending the TriO grant training with Ay Saechao
• Senior Signing Day occurred over spring break with approximately 250 student attendees. 50 of these students applied for Highline College at the event.  Now working with Student Services on next steps to assure that these students register for fall quarter.
• E.L.L. Summit
• Black and Brown Summit
• Recognized staff member Angie Hunckler for her impact at HC these past five years.
• Recognized staff member Kevin Corrigan who has reduced his grant work to part-time through spring. Current plans are being made for replacements and work load.

Discussion

President’s remarks

• Dr. Mosby reflected on his interviews in April 2018. He noted the number of events happening on campus during his visit.  He continued to highlight the following events:
• National Poetry Month
• Pacific Rim Collegiate Cyberdefense
• Science Olympiad
• Senior Signing Day
• Will be in Olympia on April 22, 2019 with Trustee Mendoza expressing “the need to be better in terms of funding for our students”
• Friday, May 03, 2019 – first Equity Development Institute at Highline College. This event will include all faculty and staff at the institution.
• VPAA search is currently underway. First level interviews will take place the week of April 22^nd.  On campus interviews will be taped.
• Classified Staff Luncheon – close to 100 classified staff attendees. Offered a time to break bread and communicate.  Staff expressed a desire to have a voice at the table and expressed gratitude for the classified staff community and their desire to have a larger role in the HC community.

Unscheduled business

New business

Adjournment at 11:41 a.m.

The minutes from April 18, 2019 are approved and signed into record on May 16, 2019