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Standards of Practice and Roles and Responsibilities

  1. Highline Community College Board of Trustees serves District 9, deriving its authority from the Governor and legislated responsibilities as representatives of the community.  Trustees are appointed by Washington State’s Governor to serve, and advocate on behalf of, the community.

  2. The Board of Trustees shall monitor Highline Community College’s Strategic Initiatives on behalf of the community and the State’s public interest.

  3. The Board of Trustees shall review and authorize academic tenure for the college.

  4. The Board of Trustees shall select, retain and, on an annual basis, evaluate the CEO.

  5. The Board shall pass the College’s annual budget or provide authority to expend funds as appropriate.

  6. Board of Trustees’ self-evaluation shall occur yearly to evaluate board performance and to identify strengths and strategies for improvement.

  7. All meetings are open to the public adhering to the open meetings act serving the public’s interest free of conflict of interest or personal gain.

  8. The Board shall delegate all operational responsibilities to the CEO and appointing authority to the CEO.

  9. Board Members shall be mindful & respectful in distinguishing the Board’s governing role versus operational/administrative roles or activities of the college and the CEO.

  10. The Board of Trustees shall develop, establish and support college policy working in good faith with the CEO to uphold the mission and vision of the institution; and maintain open communication between the Board and the CEO.

  11. The Board of Trustees shall evaluate/review with the CEO standards of quality & accountability in management of funds/assets, monitoring educational programs/student success, and the college commitment to equal and fair treatment of the student body, including its employees.  (Equal Employment Opportunity Policy Statement listed below)

    Equal Employment Opportunity Policy Statement
    The Highline Community College Board of Trustees herein reaffirms its policy of equal employment regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, genetic information or status as a disabled veteran or Vietnam era veteran.

    The Board is committed to affirmative action for Native Americans/Alaskan Natives, Asians/Pacific Islanders, Blacks, Hispanics, women, persons age 40 and over, persons with disabilities, disabled veterans, and Vietnam era veterans.

    This policy applies to all levels and in all segments of the College involving both academic and staff employees. The goal of the College is to ensure that there is truly equal opportunity for everyone. To this end, all matters relating to compensation, benefits, transfers, layoffs, return from layoff, college sponsored training, education, tuition assistance, social and recreation programs will be free of discriminatory practices without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability or status as a disabled veteran or Vietnam era veteran. The College, consistent with the Genetic Information Nondiscrimination Act (GINA), will not obtain any genetic information (including family medical history) from applicants or employees. It is the obligation of the Board, administration, and other supervisory personnel to ensure that faculty and staff at all levels carry out the intent and the spirit of this Equal Employment Policy and Affirmative Action Program.

    12.  

  12. Unique strengths and qualities of each Trustee shall focus on integrative/ethical perspectives governing as a collaborative unit in the best interest of the general public regarding promotion of Highline Community College in District 9.

  13. Support fostering partnerships with business and government, in addition to support of the HCC Foundation.

  14. Questions and/or concerns regarding College operations are to be directed to the President.  The President will serve as the primary communications liaison between the Board, Executive Staff, Staff, and Faculty.

  15. Excellent Trusteeship remains committed to collaboration, listening, critical thinking with clarification, flexibility, optimism, and support for each other on behalf of Highline Community College and the community it serves.

  16. Regular Meeting: There shall be eleven regular meetings of the Board of Trustees at such times/places as the Chair/Trustees designate.

  17. Special Meeting:  Any Board member with the support of an additional Board member may request a meeting at any time with request submitted to the chair.  Discussion and potential final actions shall be held in open public session unless executive session is required to discuss the performance of an employee.

  18. Notice of Meetings: Notification of the date, time, purpose, and location of meetings shall be transmitted under guidelines of the Washington State Open Meetings Act, governed by the requirements of chapter 42.30 RCW (found under Chapter 1321-104-065.)

  19. Quorum: Three of five Trustees shall constitute quorum at all annual, regular and special meetings.  Meetings shall be governed under Robert’s Rules of Order. Telephone, conference call or electronic web media shall not constitute participation in a meeting as a board member.

  20. Board Officers:  At the June annual meeting, the board shall elect from its membership a chair, vice-chair and appoint such members to fill working committee appointments. Committee membership shall be for one year or may serve successive terms on said committee or may serve on more than one committee. The chair shall have purview of committee assignments once discussed with the board member, obtaining his or her acceptance then subsequently approved by the other board members in an open meeting.

  21. Committees: The chair shall appoint Trustee members to the following committees once ratified at the June annual meeting:
    • TACTC
    • Legislative
    • Foundation
    • OTHER: The Board may establish other committees as it deems necessary i.e.finance, building/facilities and or government affairs.

  22. The board shall annually elect in June a chair and vice chair.  Board Practice shall establish annual rotation from vice chair to chair taking into consideration the unique leadership skills, timing and experience of each Trustee and the needs of Highline Community College.

  23. Attendance: Board of Trustees shall attend all regular meetings with notification to the chair or CEO if absence is necessary for personal reasons beyond one’s control. Trustees shall attend a minimum of 80% of regular meetings. Board Members should participate in all major Foundation events.
    • Board members are eligible for per diem funds for each regular meeting pursuant to: RCW 43.03.050

  24. Amendment: These board practices may be amended, altered or repealed and new policy(s) maybe adopted by the Board, provided that the notice of such meeting contains notification that such a change in policy shall be proposed. However, if any conflict cannot be resolved then local board authority and responsibility shall adhere to RCW 28B.50.140.

 

Original signed November 17, 2011
Chair, Ed Davila
Vice Chair, Debrena Jackson Gandy
Member, Dan Altmayer
Member, Bob Roegner

Highline Community College Board of Trustees

Trustee Practices

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